Purpose of this privacy notice
VMK Accountants Limited respects and values your privacy. This privacy policy sets out how VMK Accountants Limited uses and protects any information that you give us when you use this website. We care about the way in which your personal data is treated and are committed to protecting it, ensuring compliance with legal obligations at all times. This privacy notice explains how we collect, use, store and share your personal data.
VMK Accountants Limited is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Data Controller and Data Processor
If you have any questions about our Privacy Policy or the information we collect or use about you, please contact our Data Protection Officer by using the follow details:
FAO Data Protection Officer
VMK Accountants Limited
17 Hunters Grove, Kenton, Harrow, HA39AB
Tel: 02089302756
Email: Vipul@vmkaccountatns.co.uk
What we collect
We collect any data you have sent to one of the email addresses featured on this website to enable us to answer your enquiry. This data may be kept for future reference to help us provide a better service.
From our contact form and email request we collect:
Contact information including email address
basic information, such as your full name, date of birth, the company you work for and your title or position
contact information, such as your postal address, email address and phone number(s)
identification and background information provided by you or collected as part of our business acceptance processes and to meet legal obligations
financial information, such as information related to your financial affairs, for example, accounts or tax returns
Demographic information such as postcode, preferences
And any data added to the message field
National Insurance Numbers
Employment history
Employee numbers
Credit History
Personal tax
Payroll and accounting data
This information is sent via the website (provided by email address Office365) as an email to our email address (provided by SKY Internet) to enable us to answer your enquiry. This data may be kept for future reference to help us provide a better service.
How We Obtain Your Personal Information
We use different methods to collect information from and about you including:
we collect information from you as part of our business acceptance processes, and about you and others as necessary in the course of providing our services (where we need to collect personal information by law, or under the terms of a engagement we have with you and you fail to provide that information when requested, we may not be able to perform the contract we have or are trying to enter into with you to provide services)
we may collect information about you from other sources, such as keeping the contact details we already hold for you accurate and up to date using publicly available sources, such as Companies House
it’s necessary to provide the service you have requested
it’s necessary for us to meet our legal or regulatory obligations
If you do not wish us to collect and use your personal information in these ways, it may mean that we will be unable to provide you with our products or services or an answer to your enquiry.
Cookie
A cookie is a small data file that is saved onto your device when you visit a website. We currently do not use cookies.
On this website we collect data via cookies and contact forms. Data may also be collected through the use of our email address and phone number. We may also collect personal information on you from places such as publicly available sources e.g. to check or improve the information we hold.
Our website uses Google Analytics, a web-based analytics tool that tracks and reports on the manner in which the website is used to help us to improve it. Google Analytics does this by placing small text files called ‘cookies’ on your device.
Third party personal data
Where you provide us with personal data relating to other people, such as your directors, officers, employees, advisors or other related persons, you represent and warrant that you will only do so in accordance with applicable data protection laws. You will ensure that before doing so, the individuals in question are made aware of the fact that we will hold information relating to them and that we may use it for any of the purposes set out in this statement, and where necessary you will obtain their consent to our use of their information. We may, where required under applicable law, notify those individuals that you have provided their details to us.
Personal information held by ourselves may be disclosed on a confidential basis, and in accordance with the Data Protection Act 1998 and the EU General Data Protection Regulations, to any such third parties. This information may be transferred electronically (e.g. e-mail) and we, or any such third party, may contact you in future by any means of communication which we consider appropriate at the time.
Updates to personal data
We will use reasonable efforts to keep personal data up to date. However, you will need to notify us without delay in the event of any change in your personal or business circumstances, so that we can keep the personal data up to date.
How We Protect Your Personal Information
We use a variety of technical and organisational measures to help protect your personal information from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws.
We hold the internationally recognised security standard,
Tier 2 data centre
Holds ISO 27001:2005 and
Tier 1 purpose built data centre
GS2 hold ISO. 9001, ISO 14001 and ISO 27001
This standard is a framework of policies and procedures that includes all legal, physical and technical controls involved in an organisation’s information security management system and is independently verified.
All employees of VMK Accountants Limited are required to comply with its information security policy.
Your rights in relation to your personal data
You may at any time request a copy of your personal data from us. This right can be exercised by writing to us at the address specified below.
You also have the right to correct any inaccuracies in, and in certain circumstances, to request erasure, or restriction on the use, of your personal data, and to object to certain uses of your Personal Data, in each case subject to the restrictions set out in applicable data protection laws. Further information on these rights, the circumstances in which they may arise in connection with our processing of personal data, and any restrictions on them, can be obtained by writing to us at the address specified below.
In any case where we are relying on your consent to process your personal data, you have the right to change your mind and withdraw consent by writing to the address specified below.
Information will be retained for no longer than is necessary for the purpose for which it was obtained by us, or as required or permitted for legal and regulatory purposes (including disciplinary procedures), and for legitimate business purposes. In general, we (or our service providers on our behalf) Marketing:
We will hold your data for a period of 6 years with a review every 3 years. You will
Engagement Services: We will hold your data for 7 years in line with our regulatory requirements.
Where we are relying on a legitimate purpose of the Institute or a third party recipient of the personal data, in order to use and disclose personal data, you are entitled to object to such use or disclosure of your personal data, and if you do object, we will cease to use and process the Personal Data for that purpose unless we can show there are compelling legitimate reasons for us to continue or we need to use the personal data for the purposes of legal claims.
